Introduction:

Hello, and welcome to the iTravelsmart document upload page.
We are striving to make the process of uploading your documents (as well as getting the correct ones to us), as painless as possible.

Should you be uncertain of what documents are needed, please go through the 'Document Information Panel' below and note the relevant requirements for you own particular situation.

Please note that each person will have a new sheet filled out with their relevant information and supporting documentation.

IMPORTANT:
Documents will need to be certified copies of the original (where specified) when uploading.

Should you not have all the information or documentation after your original upload, and are returning to complete the process, all you only need to fill in the NAME, SURNAME and PASSPORT NUMBER sections, and then upload the files. This is to assign your upload to your/the passengers' details we already have.

Many thanks,
Marilyn.

Child is travelling with both parents
Child is travelling with 1 parent
Unaccompanied child
Child is travelling with an adult that is not a parent nor legal guardian
Supporting documents should either be the originals or certified copies of the originals.


Download for your convenience:

Parental Consent Affidavit.pdf
DISCLAIMER:
This page is and advisory of your document requirements. If you are in doubt please contact your nearest Dept of Home Affairs for more details. iTravelsmart does not take responsibility should documentation needs change.
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If you're in doubt of what documents are needed, start by selecting an option on the left.
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Travel documents needed when child is travelling with both biological parents

  • Valid passports of both parents and child
  • Unabridged Birth Certificate (UBC)

Travel documents needed when child is travelling with both adoptive parents

  • Valid passports of both parents and child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate

Travel documents needed when child is travelling with both legal guardians

  • Valid passports of both guardians and child
  • Unabridged Birth Certificate (UBC)
  • Guardianship Order

Travel documents needed when child is travelling with 1 parent where parent is a single parent (i.e. only one parent on the Unabridged Birth Certificate)

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)

Travel documents needed when child is travelling with 1 parent where parents are not married, but both parents are on the Unabridged Birth Certificate

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting sole parental rights and responsibilities to the travelling parent
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling with 1 parent where parents are biological parents and both are on the Unabridged Birth Certificate

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling with 1 parent where parents are adoptive parents

  • Valid passport of travelling parent and child
  • Plus one of the following
    • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Guardianship Order
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling with 1 parent where parents are divorced (or legally separated), with equal parental rights and responsibilities

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting FULL parental responsibilities and rights to the travelling parent
    • Court order granted in terms of section 18(5) of the Children's Act, 2005
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling with 1 parent where parents are divorced (or legally separated), with full parental rights and responsibilities

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)
  • Court order granting FULL parental responsibilities and rights to the travelling parent

Travel documents needed when child is travelling with 1 legal guardian, who has joint legal guardianship

  • Valid passport of travelling guardian and child
  • Unabridged Birth Certificate (UBC)
  • Guardianship Order
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling with 1 legal guardian, who has full legal guardianship

  • Valid passport of travelling guardian and child
  • Unabridged Birth Certificate (UBC)
  • Guardianship Order

Travel documents needed when child is travelling with 1 parent where parent is widowed (biological parents)

  • Valid passport of travelling parent and child
  • Unabridged Birth Certificate (UBC)
  • Death certificate of the deceased parent

Travel documents needed when child is travelling with 1 parent where parent is widowed (adoptive parents)

  • Valid passport of travelling parent and child
  • Death certificate of the deceased parent
  • Plus one of the following
    • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate

Travel documents needed when child is travelling unaccompanied, where parent is a single parent (i.e. only one parent on the Unabridged Birth Certificate)

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  •  

Travel documents needed when child is travelling unaccompanied, where parents are not married, but both parents are on the Unabridged Birth Certificate

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting sole parental rights and responsibilities
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling unaccompanied, and child is in alternative care (i.e. foster care, youth care centre, temporary safe care

  • Valid passport of child
  • Letter from the Provincial Head of the Department of Social Development where the child resides, authorising his or her departure from the Republic as contemplated in section 169 of the Children's Act.
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor

Travel documents needed when child is travelling unaccompanied, and child is an orphan (i.e. without legal guardian or adoption yet)

  • Valid passport of child
  • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor

Travel documents needed when child is travelling unaccompanied, where parents are biological parents and both are on the Unabridged Birth Certificate

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting sole parental rights and responsibilities
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling unaccompanied, where parents are adoptive parents

  • Valid passport of child
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting sole parental rights and responsibilities
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling unaccompanied, where parents are divorced (or legally separated), with equal parental rights and responsibilities

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting FULL parental responsibilities and rights
    • Court order granted in terms of section 18(5) of the Children's Act, 2005
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling unaccompanied, where parents are divorced (or legally separated), with full parental rights and responsibilities

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Court order granting FULL parental responsibilities and rights
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor

Travel documents needed when child is travelling unaccompanied, where legal guardians have joint legal guardianship

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Guardianship Order
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is travelling unaccompanied, where legal guardian has full legal guardianship

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Guardianship Order
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor

Travel documents needed when child is travelling unaccompanied, where parent is widowed (biological parent)

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Death certificate of the deceased parent
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor

Travel documents needed when child is travelling unaccompanied, where parent is widowed (adoptive parent)

  • Valid passport of child
  • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Death certificate of the deceased parent
  • Letter from the person who is to receive the minor in South Africa or foreign country; containing his or her residential address and contact details where the minor will be residing.
  • Proof of identity of the person who is to receive the minor in South Africa or foreign country; either copy of the identity document, or valid passport and visa, or permanent residence permit
  • Contact details of the parents or legal guardian of the minor
  • Plus one of the following
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate

Travel documents needed when child has a single parent (i.e. only one parent on the Unabridged Birth Certificate), and child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months

Travel documents needed when child's parents are not married (but both appear on the Unabridged Birth Certificate), however child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Guardianship Order
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child is in alternative care (i.e. foster care, youth care centre, temporary safe care)

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Letter from the Provincial Head of the Department of Social Development where the child resides, authorising his or her departure from the Republic as contemplated in section 169 of the Children's Act.

Travel documents needed when child is an orphan (i.e. without legal guardian or adoption yet)

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child has biological parents, but is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child has adoptive parents, but is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
  • Plus one of the following
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Guardianship Order
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child's parents are divorced (or legally separated), with equal parental rights and responsibilities, however child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Court order granting FULL parental responsibilities and rights
    • Court order granted in terms of section 18(5) of the Children's Act, 2005
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child's parents are divorced (or legally separated), with full parental rights and responsibilities, however child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Court order granting FULL parental responsibilities and rights

Travel documents needed when child has legal guardians with joint legal guardianship, however child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Guardianship Order
  • Plus one of the following
    • Parental Consent Affidavit (PCA) not older than 6 months
    • Letter of Special Circumstances issued by Director-General of Home Affairs in the event that a parent or parents are incapacitated or deceased and no legal guardian has been appointed as yet.

Travel documents needed when child has one legal guardian with full legal guardianship, however child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Guardianship Order

Travel documents needed when child's biological parent is widowed, and child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Death certificate of the deceased parent

Travel documents needed when child's adoptive parent is widowed, and child is travelling with an adult that is not a parent nor legal guardian

  • Valid passport of child
  • Unabridged Birth Certificate (UBC) or equivalent document reflecting particulars of adoptive parent(s) or biological parent(s)
  • Parental Consent Affidavit (PCA) not older than 6 months
  • Death certificate of the deceased parent
  • Plus one of the following
    • Court order confirming the adoption of the minor by the adoptive parent(s)
    • Adoption Certificate
Application Type for Person Travelling
Details of Person Travelling
Male Female
No Yes
Details of Parents/Guardians
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